Bachelor in Arts

Manager Administration, Legal & HR

Present Key Achievements:
– Implemented Standard Operating Procedures (SOPs) for the disposal of SKD scrap, enhancing operational efficiency.
– Achieved significant cost savings, totaling millions of rupees, on a complex plant project.
– Maintained a secure work environment with zero incidents or thefts to date.
– Effectively managed a workforce of approximately 250 employees, ensuring optimal productivity.
– Successfully orchestrated visits and obtained inspection reports from government authorities.
– Played a pivotal role in the Collective Bargaining Agreement (CBA), fostering positive employee relations.
– Compiled and led a team of reliable and high-performing vendors to support organizational needs.

Deputy Manager Administration, Legal & HR

Key Achievements:
– Played a pivotal role in the construction and successful implementation of the Air Condition Assembling Plant, contributing to operational excellence at Port Qasim.
– Realized substantial cost savings, amounting to millions of rupees, on a plant project.
– Maintained a secure work environment with zero incidents or thefts throughout the tenure.
– Effectively managed a diverse workforce of approximately 150 employees, ensuring optimal efficiency.
– Developed and implemented Standard Operating Procedures (SOPs) at the plant and warehouse, enhancing operational processes.
– Ensured compliance with all legal requirements under labor laws, including Factory Registration, EOBI, and SESSI.

Assistant Manager Administration

Key Achievements:
– Successfully onboarded two guest houses, resulting in substantial monthly savings of approximately one million rupees
– Effectively managed a workforce of approximately 500 employees within the building.
– Seamlessly relocated the second office to the main Karachi building, ensuring a smooth transition.
– Established and led a team of reliable and efficient vendors to support diverse operational needs.

Regional Administration Officer

Key Achievements:
– Successfully relocated two warehouses, achieving substantial savings of approximately 10 million in a month while enhancing service quality.
– Introduced and implemented new security measures, deploying them across local warehouses and network towns, resulting in savings of approximately 4.5 million in a year.
– Effectively managed a workforce of approximately 250 employees, resolving issues among warehouse and NWT employees in adherence to defined policies.
– Established a model warehouse, optimizing operational efficiency.
– Attained significant cost savings on various projects throughout the service tenure.
– Introduced and implemented a comprehensive repair and maintenance module, streamlining procedures and saving millions of rupees.
– Compiled and led a team of reliable and efficient vendors to support diverse operational needs.

Head of Administration & HR

Key Achievements:
– Spearheaded the introduction of new recruitment and appraisal policies, contributing to enhanced company performance.
– Successfully orchestrated the relocation of the head office, achieving substantial cost savings amounting to millions of rupees in a month.
– Achieved significant cost savings on various projects throughout the service tenure.

HR/Administration Officer

Key Achievements:
– Successfully relocated the head office from Saddar to Clifton, optimizing operational efficiency.
– Organized company day events, fostering team spirit and employee engagement.
– Achieved substantial cost savings of approximately a billion rupees through effective project management.
– Introduced an electronic leave, traveling, and hotel accommodation system, enhancing administrative processes.
– Compiled and led a new team of vendors, resulting in significant cost savings of thousands of pounds.

Assistant Administration Manager

Key Achievements:
– Successfully relocated the head office from Saddar to Clifton, optimizing operational efficiency.
– Organized company day events, fostering team spirit and employee engagement.
– Achieved substantial cost savings of approximately a billion rupees through effective project management.
– Introduced an electronic leave, traveling, and hotel accommodation system, enhancing administrative processes.

Job Description on ALL ROLES

Core Jobs and Responsibilities:
General Administration:
Managed support services encompassing housekeeping, courier, photocopier, telephone lines, and cafeteria operations at both the office and factory.
Facilitated interactions with visitors and vendors, ensuring a positive experience and addressing their requirements promptly and professionally.
Oversaw the management of transportation, cellular phone services, and CCTV cameras to ensure effective operational logistics and security.
Led contract renewal processes with various service providers, including security companies, fax machines, couriers, a travel agency, rent-a-car services, and others.
Maintained meticulous records of daily postage activities, ensuring accurate documentation of postage-related tasks.
Received and processed bills in accordance with the Financial Authority Policy, demonstrating adherence to financial procedures.
Ensured the proper maintenance of company assets, taking proactive measures to address issues promptly and preserve optimal asset functionality.
Implemented effective scrap management practices to handle and dispose of scrap items efficiently.
Managed the attendance process, recording attendance details, tracking leaves, and maintaining comprehensive records of leave encashment.
Security:
Led security and surveillance operations for offices and factories, ensuring a safe and secure environment. Implemented and monitored general security measures across premises to mitigate potential risks.
Implemented and enforced safety measures at both offices and factories to promote a secure working environment.
Conducted regular meetings with senior management representatives of the security company to discuss and enhance security protocols.
Ensured the deployment of security personnel according to defined Standard Operating Procedures (SOP) and monitored their performance.
Prioritized and resolved security guard issues promptly, addressing concerns and maintaining a cohesive and effective security team.
Checked and verified inward and outward gate passes, maintaining strict control over access points to the premises.
Cost Control and Budgeting:
Oversaw and managed utility bills, generators, and diesel procurement for the Karachi office to optimize operational costs.
Monitored overall costs and conducted detailed analyses of variances to identify areas for improvement and cost-saving opportunities.
Led the preparation of the annual budget, ensuring alignment with organizational goals and financial targets.
Prepared comprehensive Capital Expenditure (CAPEX) reports, detailing planned investments and justifications for major expenses.
Conducted meetings with vendors to enhance services in accordance with company Standard Operating Procedures (SOPs), fostering mutually beneficial relationships.
Maintained the Management Information System (MIS) for the region, ensuring accurate and up-to-date financial information for informed decision-making.
Played a pivotal role in the acquisition of two guest houses, contributing to the company’s expansion and efficient cost utilization.
Guest House Management:
Conducted brainstorming sessions with caretakers to discuss and implement strategies for the efficient and effective management of guest houses.
Took charge of addressing and resolving all guest house-related issues, ensuring a comfortable and hospitable environment for occupants.
Successfully addressed and resolved building union issues related to guest houses, fostering a cooperative and amicable relationship.
Tracked utilities and other expenses associated with guest houses, maintaining a comprehensive record to manage costs effectively.
Legal Compliance:
Managed various legal matters, including compliance with Employee Old-Age Benefit Institution (EOBI), Sindh Employees’ Social Security Institution (SESSI), Labor Certificates, State Environmental Protection Agency (SEPA), and Food Regulatory Authorities.
Dealt with and addressed legal issues related to court matters, ensuring the company’s interests were safeguarded.
Conducted regular meetings with company lawyers to stay informed about legal developments, seek advice, and strategize legal approaches.
Drafted legal letters to address various issues, ensuring clarity and compliance with legal standards.
Met with government authorities to ensure compliance with regulatory requirements and maintain positive relationships with relevant agencies.
Managed interactions with the factory’s Labor Union, playing a central role in negotiating and finalizing the Collective Bargaining Agreement (CBA).
Took charge of all matters related to employees and labor staff concerning medical issues, including certificates and general insurance processes.
Policy Development:
Played a key role in the development and implementation of new policies aimed at enhancing efficiency within the administration department.
Contributed to the formulation and rollout of security policies to ensure the safety and protection of personnel, assets, and facilities.
Assisted in creating policies related to repair and maintenance, establishing clear guidelines for the upkeep and preservation of company assets and infrastructure.
Collaborated in the development of policies governing the usage and maintenance of generators, ensuring optimal and reliable performance.
Participated in crafting policies governing the usage, maintenance, and compliance standards for company vehicles.
Contributed to the establishment of policies governing the operational framework for managing company guest houses, ensuring a consistent and high-quality experience for occupants.
Assets and Asset Tagging Manager:
Managed up-to-date personnel files and ensured the safety of branch assets, maintaining organized records.
Ensured proper tagging of CAPEX assets, both new and old, maintaining accurate records for tracking and compliance purposes.
Ensured proper maintenance of the region’s OPEX assets file, contributing to efficient asset tracking and management
Event Management:
Orchestrated and managed various organizational events, ensuring seamless execution and a positive experience for participants.
Provided support in procurement processes, ensuring the timely and efficient acquisition of necessary resources for events and projects.
Developed comprehensive emergency action plans to address potential crises, ensuring the safety and well-being of attendees and staff.
Monitored the progress of projects, implementing systems to ensure timely completion and adherence to project timelines.
Managed hotel room bookings, coordinating accommodations for events and business-related travel to provide a comfortable and convenient experience for participants.
Facilitated meeting reservations, ensuring appropriate venues and resources were secured to support effective communication and collaboration.
Coordinated travel logistics and arranged food services for various events and business activities, contributing to a well- organized and productive environment.
Logistics:
Coordinated specific dates for the payment of road taxes for both office and employees’ cars, ensuring compliance with legal requirements.
Managed the maintenance schedule for company vehicles, ensuring they remained in optimal condition for operational efficiency.
Orchestrated arrangements for rent-a-car services when necessary, facilitating smooth transportation for business needs. Processed and managed car rental requisitions, ensuring that transportation needs were met efficiently.
Oversaw the logistics operations of the entire region, ensuring seamless coordination and efficiency in transportation and distribution processes.
Procurement Specialist:
Maintained a comprehensive database of vendors, ensuring proper verification and documentation for reliable and efficient procurement.
Conducted meetings with vendors, negotiating terms and conditions to secure favorable deals while maintaining quality standards.
Kept a close eye on costs associated with procurement, implementing strategies to optimize expenditure and improve cost-effectiveness.
Processed invoices in a timely manner in accordance with company policies and issued purchase orders after obtaining approval from relevant authorities.
Ensured products were delivered on time without any issues, maintaining a streamlined supply chain.
Utilized negotiation skills to secure advantageous deals with vendors, contributing to cost savings and quality procurement.
Relocation of Warehouses:
Maintained positive relationships with landlords, ensuring open communication and a conducive working environment. Identified a new location suitable for all departments, considering logistical needs and operational requirements.
Negotiated estate agent commission to optimize costs associated with the relocation process.
Orchestrated the seamless relocation of warehouses and Non-Warehousing Transfer (NWT), overseeing all aspects of electrical, mechanical, plumbing, and related work.
Updated the head office about the renewal of premises agreements, ensuring timely communication and adherence to contractual obligations.
Ensured timely rent payments to landlords, maintaining a transparent and professional financial relationship.
Appraisal and HR Specialist:
Played a significant role in the appraisal process for administrative executives, contributing to performance assessment and recognition.
Managed the end-to-end hiring process, including advertising open positions, conducting interviews, and overseeing the onboarding of new employees.
Completed necessary paperwork and submitted it to external agencies, ensuring compliance with the employee handbook and labor laws.
Facilitated disciplinary sessions and termination meetings, ensuring adherence to company policies and legal requirements.
Kept the management informed about HR department operations, providing regular updates on key HR initiatives and developments.
Processed the payroll for factory employees, including permanent, temporary, and third-party contract workers, ensuring accurate and timely disbursement.